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QuickBooks FAQ
What is QuickBooks
QuickBooks is an accounting software package developed and marketed by Intuit Inc. It is designed to simplify financial management for small to medium-sized businesses, self-employed professionals, and accountants.
QuickBooks provides tools for bookkeeping, invoicing, payroll management, expense tracking, tax preparation, and financial reporting. It offers features that are user-friendly, even for individuals with limited accounting knowledge, making it one of the most popular financial management tools in the market.
Key Features of QuickBooks:
Bookkeeping and Accounting:
Tracks income and expenses automatically.
Offers double-entry accounting for accuracy.
Provides customizable charts of accounts.
Invoicing:
Allows users to create and send professional invoices.
Supports payment processing through credit cards or bank transfers.
Expense Tracking:
Links directly to bank accounts and credit cards for real-time expense updates.
Categorizes expenses for better organization.
Payroll Management:
Automates payroll calculations, deductions, and tax filings.
Ensures compliance with federal and state regulations.
Tax Preparation:
Tracks deductible expenses and tax payments throughout the year.
Integrates seamlessly with Intuit TurboTax for streamlined tax filing.
Financial Reporting:
Generates detailed reports such as profit and loss statements, balance sheets, and cash flow reports.
Provides insights into the financial health of a business.
Inventory Management:
Monitors inventory levels and costs.
Tracks items sold and automatically adjusts stock levels.
Multi-User Access:
Allows multiple users to collaborate on the same account with role-based permissions.
Offers an accountant-specific version for professional advisors.
Cloud-Based and Desktop Versions:
Offers cloud-based access through QuickBooks Online.
Provides traditional desktop versions with advanced features for offline use.
Third-Party Integrations:
Connects with popular applications like PayPal, Shopify, and Square for streamlined operations.
Types of QuickBooks:
QuickBooks Online: Cloud-based and accessible from anywhere. Ideal for small businesses that require flexibility.
QuickBooks Desktop: Installed software with robust features. Comes in variants like Pro, Premier, and Enterprise.
QuickBooks Self-Employed: Tailored for freelancers and independent contractors. Focuses on tracking income, mileage, and quarterly taxes.
QuickBooks for Mac: Customized version for macOS users. Includes Mac-specific interface and functionality.
Accuracy: Minimizes manual errors in calculations.
Scalability: Grows with the business by offering different versions tailored to size and complexity.
Accessibility: Cloud-based versions allow work on the go.
Compliance: Ensures adherence to tax laws and regulations.
Cost-Effective: Reduces the need for extensive accounting staff.
QuickBooks is a comprehensive solution that empowers businesses to manage their finances efficiently, make informed decisions, and stay compliant with financial regulations.
QuickBooks Certifications Available in 2024
As of November 2024, several QuickBooks certifications are available to validate your proficiency in using QuickBooks software and enhance your career prospects. These certifications cater to various skill levels and professional needs:
1. QuickBooks Certified User (QBCU):
The QBCU certification demonstrates your ability to use QuickBooks effectively for business purposes. There are two primary certifications under this category:
QuickBooks Online Certified User: This certification focuses on QuickBooks Online, covering topics such as setup, sales, expenses, banking, and reporting. The exam consists of approximately 37 questions to be completed in 50 minutes. Learn more
QuickBooks Desktop Certified User: This certification pertains to the QuickBooks Desktop version, assessing your knowledge of its features and functionalities. The exam includes around 47 questions to be answered within 50 minutes. Learn more
2. Intuit Certified Bookkeeping Professional:
This certification validates your foundational bookkeeping knowledge and skills beyond QuickBooks. It covers accounting basics, asset and liability accounting, reconciliation, and financial statements. The exam comprises approximately 40 questions to be completed in 50 minutes. Learn more
3. QuickBooks ProAdvisor Certification:
Designed for accounting professionals, the ProAdvisor Certification enhances your expertise in QuickBooks and provides additional benefits:
QuickBooks Online Certification: This certification focuses on QuickBooks Online, offering training and exams to deepen your understanding and skills. Learn more
QuickBooks Desktop Certification: This certification pertains to the QuickBooks Desktop version, providing training and exams to validate your proficiency. Learn more
Achieving ProAdvisor status grants you access to resources, marketing tools, and a listing on the Find-a-ProAdvisor directory, connecting you with potential clients. Learn more
4. QuickBooks Advanced Certifications:
For those seeking to demonstrate a higher level of expertise, QuickBooks offers advanced certifications:
QuickBooks Online Advanced Certification: This certification is for professionals who have completed the standard QuickBooks Online Certification and wish to showcase advanced skills. Learn more
QuickBooks Desktop Advanced Certification: This certification is for those who have completed the standard QuickBooks Desktop Certification and aim to demonstrate advanced proficiency. Learn more
Jobs That Use QuickBooks
1. Bookkeeper
Roles and Responsibilities:
Maintain financial records by recording transactions in QuickBooks.
Reconcile bank statements and manage accounts payable and receivable.
Prepare financial reports and assist in audits.
Ensure the accuracy of financial data and compliance with company policies.
2. Accountant
Roles and Responsibilities:
Prepare and analyze financial statements using QuickBooks.
Oversee general ledger entries and ensure accurate financial reporting.
File tax returns and ensure compliance with tax laws.
Advise on financial decisions and budgeting.
3. Payroll Specialist
Roles and Responsibilities:
Process payroll for employees using QuickBooks Payroll.
Ensure accurate tax withholdings and benefits deductions.
Generate payroll reports and resolve payroll discrepancies.
Maintain compliance with employment laws and tax regulations.
4. Office Administrator
Roles and Responsibilities:
Manage administrative tasks, including financial record-keeping in QuickBooks.
Assist with invoicing, billing, and expense tracking.
Coordinate with the finance team to streamline workflows.
Generate financial reports for management review.
5. Small Business Owner
Roles and Responsibilities:
Track income and expenses using QuickBooks.
Generate invoices and manage accounts receivable and payable.
Prepare financial reports to assess business performance.
Ensure compliance with tax and financial regulations.
6. Financial Analyst
Roles and Responsibilities:
Analyze financial data and generate insights using QuickBooks reports.
Prepare financial forecasts and budgets.
Support decision-making with accurate financial analysis.
Ensure data integrity in financial systems and reports.
We offer live-instructor group training classes for your team.
Upskill your team from the comfort of your office or online.
Benefits of Group Training Include:
Experienced Professional Instructor Trains Your Team
Content Focused On Your Team's Needs
Convenient Scheduling and Class Setup
Significant Per/Student Cost Savings
Online, On-Site and Blended Options Available
Virtual Live Instructor
Free Training Manual
Free Repeat
Need Quickbooks Group Training?
We offer private Quickbooks group training services for organizations looking to upskill their team members with a live-instructor.
QuickBooks Desktop Beyond the Basics Course Format: Virtual Live Instructor Course Location: Available Nationwide and Online Class Date(s): 1/2/2025 - 1/3/2025 Course Fee : $695
QuickBooks Desktop Beyond the Basics Course Format: Virtual Live Instructor Course Location: Available Nationwide and Online Class Date(s): 1/15/2025 - 1/16/2025 Course Fee : $695
QuickBooks Desktop Beyond the Basics Course Format: Virtual Live Instructor Course Location: Available Nationwide and Online Class Date(s): 1/29/2025 - 1/30/2025 Course Fee : $695
QuickBooks Desktop Beyond the Basics Course Format: Virtual Live Instructor Course Location: Available Nationwide and Online Class Date(s): 2/12/2025 - 2/13/2025 Course Fee : $695
QuickBooks Desktop Beyond the Basics Course Format: Virtual Live Instructor Course Location: Available Nationwide and Online Class Date(s): 2/26/2025 - 2/27/2025 Course Fee : $695
While a large number of people today use QuickBooks products in some capacity, and are familiar with its general usage, many of them just scratch the surface of knowing what this diverse suite of software and services can do, and how it can help them do their jobs more efficiently.
Business Computer Skills offers QuickBooks Training in a variety of formats to help users build their QuickBooks skills:
QuickBooks is an accounting software package developed and marketed by Intuit Inc. It is designed to simplify financial management for small to medium-sized businesses, self-employed professionals, and accountants.
QuickBooks provides tools for bookkeeping, invoicing, payroll management, expense tracking, tax preparation, and financial reporting. It offers features that are user-friendly, even for individuals with limited accounting knowledge, making it one of the most popular financial management tools in the market.
Below are links to our available QuickBooks Training courses, QuickBooks Tutorials, and other great resources to help you learn all the available topics for QuickBooks.
Free QuickBooks Tutorials and Resources
As a service to our customers, we are actively developing a library of free QuickBooks tutorials for you to use. We know that sometimes you may not need an entire course to learn what you need in QuickBooks, so we wanted to provide some good resources that can help you accomplish some common tasks in QuickBooks.
Below are some links to free QuickBooks tutorials from Business Computer Skills and other sources:
No Tutorials are currently available.
QuickBooks Certifications
Getting a Certifcation in QuickBooks will demonstrate a proficiency in using QuickBooks. These certifications can be beneficial to your career and can be obtained by getting the appropriate training and passing a certification exam from .
