SharePoint Online for Administrators

Course Description:

  The SharePoint Online for Administrators course teaches students to SharePoint Online Administration in Office 365 and explain and demonstrate the configuration options for SharePoint Online. This course is ideal for existing SharePoint on-premises administrators and new administrators to Office 365 that need to understand how to correctly setup SharePoint Online for their organization. The course is also designed to help SharePoint on-premise administrators understand the differences between SharePoint on-premises and SharePoint Online.

Topics covered in the course include:

• Understand the architecture of SharePoint Online
• Have knowledge of all the components in SharePoint Online
• Have on hands on experience configuring the components of SharePoint Online
• Have hands on experience configuring the options
• Work with Site Collections and storage options
• Manage user profiles and social profiling
• Understand and configure data connectivity in SharePoint Online
• Build a taxonomy structure
• Understand and configure Search in SharePoint Online
• Configure and deploy apps
• Understand and define Enterprise content management and data loss prevention.
• Configure additional options and features in SharePoint Online such as Information Rights Management

Target Student: This course is ideal for administrators who need to setup, configure and manage SharePoint Online. Students must have a basic understanding of Office 365 and a basic understanding of using PowerShell.

Section 1: Introduction to Office 365 and SharePoint Online
This first section will introduce students to Office 365 and SharePoint Online and ensure they are familiar with all the components covered in later sections. Students will understand the way identity management works in Office 365 and about the tools required to manage the environment. Students will also learn about the options for migrating to SharePoint Online and building hybrid scenarios.

Topics
Introduction to the Office 365 Administration Center
Configure Reporting
Accessing SharePoint management tools
Accessing security and compliancy
Managing Office 365 and SharePoint Online with PowerShell
Comparing On Premises SharePoint with SharePoint Online
User identity in Office 365 and SharePoint Online
Manging user domains
Building Hybrid scenarios
OneDrive and Sites redirection
Yammer redirection
Understand hybrid search
Hybrid business data connectivity
Hybrid taxonomy

Lab : Configuring the Office 365 environment
Create a new Outlook.com account
Create a new Office 365 Trial
Install Azure Active Directory PowerShell
Install SharePoint Online Management Shell
Create test users
Install Office 2016 on to their client

Section 2: Working with Site Collections
This section with help students to understand the topology of site collections and how to create and manage them. Students will learn how to define delegated control and administration plus configure storage options and quotas for different site collections. Students will learn how to configure external access to their content and sharing with external identities and finally how to delete and recover site site collections including PowerShell management.

Topics
Understand the topology of site collections
Creating Site Collections
Defining ownership and security for site collections
Configuring Storage
Configure External Access to site collections
Recovering site collections
Configure external sharing
Managing site collections with PowerShell

Lab : Managing Site Collections
Create a new site collection using the UI
Create a new site collection using PowerShell
Configure Storage Quotas
Configure external sharing
Restore site collections
Create a sub site and deploy content for later labs

Section 3: Managing User Profiles
User Profiles are a key part of any social and collaboration platform and in This section Students will learn how to manage the user profile options in SharePoint Online including the building of custom profile properties. students will also learn how to create and configure audiences for targeted content and then use the audiences for personal site redirection. Finally Students will learn how to configure the search options and cleanup jobs for the profile service.

Topics
Overview of the profile service
Defining profile properties
Map profile properties to a term store
Creating custom profile properties
Managing audiences
Creating audiences
Managing user profile policies
Configure trusted my site host locations
Configure preferred search center locations
Defining read access permission levels
Configuring newsfeed options
Setup email notifications
Configure my site cleanup

Lab : Managing the User Profile service
Create a new custom user profile property
Create a custom property mapped to a metadata term
Create an Audience using profile properties and target content
Configure My Site cleanup accounts

Section 4: Manage Business Connectivity Services
This section focuses on the challenge of SharePoint of displaying data that resides in other data sources and then displaying that data in SharePoint sites. The business connectivity service is designed to allow data connections to be defined in order to display data from other locations such as Azure SQL and then allow users to add data web parts without the need to understand data connection configuration. students will also learn the importance of using the secure store service along side business data connections to define data access to remote data storage using single sign on.

Topics
Overview of the business connectivity service
Introduction to BDC definition files
Creating BDC definition files
Introduction to the secure store service
Configuring the secure store service
Creating secure store target application settings
Configure connections to cloud services
Configure connections to on-premises services
Tools to build data connections
Creating external content types
Building external lists using external data

Lab : Managing the business data connectivity service
Create a new secure store application
Create a new BCS BDC connection
Create an external content type
Create a new external list to leverage the external data

Section 5: Managing the Term store
The term store is a key component of Enterprise Content Management and findability and This section will cover the creation of a term store through to building term sets and applying them to content. Terms can also be part of a social profile structure as well and Students will learn how to inject terms through the UI and via PowerShell.

Topics
Overview of the term store
Understanding terms and life cycle management
Creating term groups
Creating the term store
Creating Term Sets in the UI
Creating Term Sets via importing via a CSV
Creating terms in the UI
Creating terms via PowerShell and CSOM
Manage terms with synonyms and pinning
Configure delegated administration

Lab : Creating and Managing the Term Store
Create a Term Group and Term Set
Manage Terms with PowerShell and CSOM
Manage Terms with synonyms and pinning
Configure delegated administration

Section 6: Configuring Search
Search is one of the most important tools available to a user in SharePoint as it enables data to be found and targeted in various ways. This section will show what options are available to extend the search service with powerful search optimization tools such as result sources and managed properties to enable search web parts to be used as part of a targeted content deployment. students will also learn about exporting the search configuration and importing it to other site collections or even other tenants.

Topics
An Introduction to the search service
Understanding Managed Properties
Create Managed Properties
Manage Authoritative pages
Understand Result sources
Create and configure result sources
Understand Query rules
Promoting results through query rules
Remove search results from the index
Exporting search configurations
Importing search configurations

Lab : Managing and configuring the Search Service
Create a new managed property
Create a new result source
Create a query rule
Create a custom search web part
Export the search configuration

Section 7: Configuring Apps
This section will focus on the configuration and deployment of the application management service in SharePoint Online. Apps are a great way to add features and functionality to SharePoint and Apps can be deployed in several ways into SharePoint Online including via the store and via the Application catalog. Students will learn how to configure apps from both environments as well as deploying a full commercial app from a 3rd party.

Topics
An Introduction to Apps
Understanding the App Catalog
Building the App catalog
Adding Apps to the catalog
Add Apps to their SharePoint sites
Adding Apps via the marketplace store
Manage App licensing
Configure store access settings
Monitoring app usage

Lab : Configuring Apps
Create and configure an app catalog
Add an Office 365 store app
Add an app via the app catalog
Add an Azure app
Monitor and Manage app usage

Section 8: Enterprise Content Management in SharePoint Online
Enterprise Content Management (ECM) deals with the control and management of data as it is created and stored in SharePoint Online. In this section, students will learn about lifecycle management, document management and data loss prevention capabilities in SharePoint Online. Students will learn how to build various components to help manage ECM such as records centers, policy centers and visit the compliancy and security center to configure eDiscovery and data loss prevention.

Topics
An Introduction to ECM in SharePoint Online
Components of ECM
Understanding In-Place records management
Configure In-Place records management
Understanding the records center
Build and configure a records center
Understanding the compliancy policy center
Build a compliancy policy center and configure policies
Discover the security and compliancy center
Configure an eDiscovery center
Build an eDiscovery case
Understand data loss prevention
Build a data loss prevention policy and query

Lab : Configuring ECM in SharePoint Online
Configure In-Place Records Management
Create a Records Center
Create an eDiscovery case
Create a compliance policy center
Configure DLP

Section 9: Manage options for SharePoint Online
There are several additional options available for SharePoint Online that are not configured in a specific category. This section will cover the configuration and options available in SharePoint and Office 365 for these components. Specific components can include options like classic look libraries and site classification options through to the enabling and configuration of Information Rights Management that allows additional security options on items in SharePoint. Finally students will understand the difference and reasons for using early release feature options for Office 365 which can affect SharePoint features to their users.

Topics
Configure OneDrive features
Understand list and library experience
Configure classic versus new experience
Configure use of Yammer or Newsfeeds
Understand Information Rights Management
Configure Information Rights Management
Define site classification options
Understand early release options for Office 365
Configure Early release options for their Office 365 tenant

Lab : Configure options for SharePoint Online
Configure Tenant wide classic list and library experience
Define Site creation options
Configure Information Rights Management

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